How to Request a Meeting Room

FCPL uses the “Spaces” software as a quick and convenient way to reserve meeting rooms. You may set up a "Spaces" account or login to your already existing account by clicking "Make an Online Reservation Request" above. You may set up a "Spaces" account or login to your already existing account by clicking "Make an Online Reservation Request" above. If this is the first time please click on “Create an Account” in the top right-hand corner of the page. Once you’ve logged in, you will be able to manage your account through the “My Account” link in the top right-hand corner of the page. From here, you can edit your contact information, primary library location and request to join an organization (i.e. your group’s name).

When you are logged into your account, you will be able to see your pending requests and approved requests. You will also be able to edit and/or cancel your reservations. Each user is allowed up to three (3) meeting room reservations within a 14 day period.

  1. Simply select the preferred date for your reservation.
  2. Select the desired start and end times for your reservation. Be sure to include any time before and/or after your meeting for your group to set up and clean up the room. [Small meeting rooms with a capacity of 4 or less may only be booked for 4 hours per day.]
  3. Click “Search for a Space”.
  4. A list of available spaces will appear at the top of your screen (in green). Determine which space best fits your needs and click “Pick Me!”
  5. Log in to your “Spaces” account when prompted (if not already logged in).
  6. Complete the required fields.
  7. Click “Submit Request” to complete your reservation. Your request will then be submitted and all information verified. A copy of your meeting room request will be sent to the email address corresponding to your Spaces account. When the room request is accepted, another confirmation email will also be sent to the email address on your Spaces account. Requests are reviewed in the order received and are granted on a first request basis.

Note: A pending reservation only indicates a request has been received. A confirmed reservation is required in order to use the meeting room space.

POLICIES AND CONDITIONS OF USE

The Forsyth County Public Library’s “Meeting Room Policy” must be adhered to at all times

Reservations

  • Reservations are made on a first-come, first-served basis, and can be made up to 45 days in advance.
  • Meeting rooms are available during library business hours, excluding library holidays. All event/meeting organizers and attendees must leave the building by closing time.
  • Rooms are only available for the duration of the booking. Make sure to reserve enough time for setup and clean up.
  • All users may reserve meeting rooms up to three (3) times in a 14 day period.
  • Small meeting rooms (rooms with a capacity of four or less) may be booked no more than 4 hours per day.
  • Reservations must be made by an adult, eighteen (18) years of age or older.

Cancellations